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Presentation Guidelines for Presenters

Thank you for agreeing to speak at the 2009 American Conference for the Treatment of HIV (ACTHIV). This
year’s conference will feature the following sessions:

HIV the Basics

Session 1: Special Challenges/Co-Morbidities/Challenges

Session 2: Treatment Management

Session 3: Concurrent Sessions

• Sexual and Reproductive Health, Substance Abuse and Mental Health, Adolescent and Pediatric HIV & Viral Coinfections

Session 4: Skills Workshops

• Tobacco Cessation, Cervical and Anal Paps in HIV-infected Men and Women - Practical Aspects &
  “Prevention Is Care" - How to Incorporate STD Screening and Prevention into HIV Care

All oral presentations must be reviewed and approved by your Session Chairs and the Academy of CME, Inc.
(Academy), then printed as handouts and pre-loaded onto conference computers. Therefore, it is required
that all presentations be submitted online by April 24, 2009. You do not need to bring your personal computer
or laptop to the seminar, as all of the oral presentations will be pre-loaded onto the conference computers;
however, we do request that you bring a backup copy of your presentation with you. Late changes to your
presentation can be made onsite ONLY in the Speaker Ready Room prior to the start of your session, and must
be approved by the Academy.

In order to maximize the success of the presentations, we are offering this guide as a reference to ensure the
readability and effective organization of your talk. Following are tips and guidelines for creating your
presentations using Microsoft PowerPoint. All presentations must be submitted in PowerPoint format.
The following tips and guidelines will result in easy-to-read, attractive, and valuable presentations.

• Keep it short and simple. Your slides should serve as an overview of your presentation content, so
  keep the text down to bullet points that support what you are saying.
• Use a dark background with light text.
• Create a title slide that contains the title of your presentation, your name, affiliation and contact info
  (optional).
• Type should be sized in 30 to 36 point for headings and at least 24 point for body copy. Use a Sans
  Serif font (example: Arial).
• Use five or fewer words for each title.
• Use 20 or fewer words per slide.
• Double space between bullet points.
• Do not use all capital letters.
• Be aware of copyright laws.
• Use one main idea per visual.
• If using charts or graphs, label them clearly. Charts, graphs, and diagrams should be as simple as
  possible for ease of viewing and comprehension.
• If you need to refer to the same slide at different points in the presentation, make a duplicate slide.
• Practice your narration and anticipate questions that may arise.
• Only use a pointer when you need to emphasize a point; avoid swinging laser pointers at the audience.

If you have any questions regarding your presentation or how to use this website, please contact the ACTHIV
Headquarters at 202-973-8658 or ACTHIV@courtesyassoc.com.