Satellite Symposium

ACTHIV 2020 Satellite Symposium Opportunities

Don’t miss this exciting opportunity to host a Satellite Symposium at the upcoming ACTHIV conference, August 20-22, 2020. This up to two-hour event will be offered free of cost to all attendees of the 2020 ACTHIV Conference and will be separate from the education provided by the conference. See enclosed information in this package for complete details.

ACCESS: Gain access to approximately 400+ frontline clinicians who provide HIV care and support to diverse populations
POSITIONING: Hosting a symposium will position your organization as a leader in HIV treatment and care
VISIBILITY: Support the conference and earn your organization a high level of visibility networking with attendees and exposure to national press coverage
HIGH PROFILE ATTENDANCE: Expected attendee profiles are 30% Physicians, 10% Physician Assistants, 30% Nurse/Nurse Practitioners, 20% Pharmacists and 10% Social Workers, Case Managers, Scientists and Researchers.

Debbie Cooke
The American Conference for the Treatment of HIV (ACTHIV)
c/o Meeting Masters, Inc.
Phone: 540-368-1739   E-mail: [email protected]    Website:

Satellite Symposium Opportunities


  • Meeting space to accommodate up to 200 attendees
  • Three (3) complementary full conference registrations

Audio visual package to include:

  • 5K LCD projector
  • projection cart
  • screen (7.5 X 10) front projection
  • screen dress kit
  • 1 – DVD player with CD
  • wireless remote for PC
  • presentation laptop computer
  • podium and microphone
  • wireless lavaliere microphone
  • power speakers
  • audio package
  • 20 feet of black drape
  • technical operator for duration of session
**Additional audio visual requested will be quoted based on requirements.


  • Link to splash information page via the on-line program that may include product/promotional advertising
  • Signage at registration and at entrance to meeting space
  • Symposium reminders included in ACTHIV e-blast marketing material
  • Recognition and one full page ad in the Supporter Supplement
  • Program to be distributed to all attendees
  • Acknowledgement and link on the conference website
  • Special recognition ribbons for company name badges
  • Conference attendee list upon completion of the conference for those who opt in
  • $40,000 Unopposed Lunch program (includes buffet line)
  • $30,000 Shared Lunch program (includes buffet line)
  • $25,000 Evening program (food and beverage is additional)

Package includes a professional meeting management staff to coordinate and manage logistics of the Symposium.


  • Custom email blast to ACTHIV, 3000 person email list
  • Printed invitations to ACTHIV, 1000 person mailing list
  • Customized, site accessible on-line registration through the ACTHIV website
  • Delivery of promotional symposium flyer to all attendee sleeping rooms
  • Customized Lanyards
  • Customized Key Cards
  • Conference Bags

2020 Symposium Schedule and Information

7:00am – 8:00am        Breakfast—Thursday, April 16
12:00pm – 1:00pm      Luncheon—Thursday, April 16
12:30pm – 2:00pm      Luncheon—Friday, April 17
5:30pm – 6:30pm        Meeting Only and/or Reception—Thursday, April 16
5:00pm – 6:00pm        Meeting Only and/or Reception—Friday, April 17

All invitations, promotional materials, and program content must be approved by the ACTHIV Program Committee prior to distribution.

2020 Symposium Fee Options

Fee includes all items listed under Symposium Inclusions

  • $40,000 Unopposed Lunch program (includes buffet line)
  • $30,000 Shared Lunch program (includes buffet line)
  • $25,000 Evening program (food and beverage is additional)

NOTE: Additional costs will apply for CME/CE certification, if eligible.

2020 Symposium Application

Send completed application form with payment to:
ACTHIV, Attn: Debbie Cooke, Conference Director
15 Tally Ho Drive, Fredericksburg, VA 22405
Phone (770) 505-1774  •  Fax (540) 374-5298  • [email protected]

Terms and Conditions