Terms and Conditions

The American Conference for the Treatment of HIV®, the ACTHIV® Institute and American Academy of CME, Inc. are committed to data privacy and protecting your personal information. We want to ensure that you get the information, content, and experiences that matter most to you. We are committed to protecting the privacy of our customers, faculty, staff, volunteers, and other contacts.

By submitting your email address during the event registration process, you agree that ACTHIV® may send you event-related information. A valid email address is required for all registrations.

ACTHIV® uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.

ACTHIV® may disclose your personal data to third-party service providers engaged by ACTHIV® to assist in the conduct of the event (e.g. housing bureau, mobile application provider). Information you provide when registering may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties.

Contact information will be shared with exhibitors of the conference only if you opt-in to sharing your information during the conference registration process. ACTHIV® will not disclose your personal data to any other third party without your consent except where required to do so by law.

For more information about the Academy’s privacy policy, please access www.academycme.org/privacy.htm

Nondiscrimination policy

ACTHIV® prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

Event conduct and safety

ACTHIV® is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors. ACTHIV® has no tolerance for discrimination, harassment, or bullying in any form. Participants are expected to adhere to these principles and respect the rights of others.

What to do if you witness or are subjected to unacceptable behavior:

Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

Liability waiver & release

In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue The American Conference for the Treatment of HIV®, ACTHIV® Institute, American Academy of CME, Inc., Meeting Masters, Inc. or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.

Credential/badge scanning during the event

ACTHIV® event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.

If during the event you attend a session or program hosted by an exhibitor other than ACTHIV®, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-ACTHIV® entity and ACTHIV® takes no responsibility for how that company uses your personal information.

Usage of photographic and video material taken at ACTHIV events

To comply with global data privacy laws, ACTHIV® imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

ACTHIV® may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. ACTHIV® may also use social media (e.g. Twitter, Facebook) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or ACTHIV®. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.

By attending the event, you acknowledge and agree as follows: (a) ACTHIV® may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; (a) ACTHIV® may edit and use footage it captures of learning sessions for its Best of ACTHIV® online curriculum; and (c) due to the prevalence of mobile recording devices in today’s world, ACTHIV® Institute and the American Academy of CME, Inc. disclaim all liability for the capture of your image in any multimedia format by other attendees at the event.


ACTHIV® reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors, vendors).

The views expressed by any event attendee, speaker, exhibitor, or sponsor do not necessarily represent those of ACTHIV® or the American Academy of CME, Inc. This educational event is intended as a supplement to existing knowledge, published information, and practice guidelines. Attendees should appraise the information presented critically, and draw conclusions only after careful consideration of all available scientific information. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or organizational presentations, marketing collateral, and/or advertising.

Cancellation Policy and International Attendees

International Letters of Request for Attendance:

Letters of request for attendance will be provided to international registrants, upon request, only after the registration is complete and registration fees have been paid in full.  This request can be made during the registration process.

International Attendee Cancellation Policy:

Refunds for international registrants, less a $50 administrative fee, will be refunded up until May 1, 2024 if the visa was applied for at least 90 days before traveling to the US and proof is shown that a visa could not be granted even though all required documents were submitted.  The refund request along with all required documents must be sent to [email protected] no later than May 1, 2024.

US Attendee Cancellation Policy:

Cancellations received by, or on, April 1, 2024, will result in a full refund less $50 for administrative fees.

Cancellations received after April 1, 2024, will result in a loss of the full registration fee.

Individuals who registered to attend the conference in person may change to a virtual registration until May 1, 2024.